Change Management

Seamless Transition

M2 works closely with you to encourage positive engagement and make implementation as smooth as possible.

Once the print strategy has been agreed and the project managers have drawn up their meticulous deployment plans, we look at how to communicate the new strategy to your organisation.

Our goal is implement your new print infrastructure with minimal disruption to departments, end users and IT. We use a structured framework, and remain flexible to encourage fast adoption.

Project Management

Introduction to Framework: the six stage gates

  • Stage Gate 1
    Initiation & Set Up
  • Stage Gate 2
    High Level Design
  • Stage Gate 3
    Low Level Design & Test
  • Stage Gate 4
    Prepare To Deploy
  • Stage Gate 5
    Deploy & Stabilise
  • Stage Gate 6
    Project Close



Experienced Consultants & Managers

Confidence comes from working with the best in the business.

Our Consultants, Project Managers and IT professionals have gained many years of experience in the managed print business and are fully qualified and accredited in their specialist fields.

M2’s project delivery framework incorporates key aspects of PRINCE 2, ISO9001 standards and a wealth of ITIL service delivery knowledge. It consists of a series of methods, guides, plans and supporting documents all built to industry standards.

Key Benefits

Efficient An easy to follow ‘roadmap’ leads to successful project completion.
Effective Structured approach accelerates decision making and governance.
Flexible We help you map out a print strategy and underpin with smarter printing practices.
Trusted Advisor Our technology and transparency builds confidence and engagement in a lasting relationship.


Delivery, Training & User Acceptance

Print is an emotive subject, especially when fleet consolidation is required or rules and quotas are implemented to achieve your reduction goals.

A number of considerations encourage faster user acceptance of new services and ways of working.

M2 will work with you to tailor project management and deployment plans to your business to enable your employees to understand the changes and achieve a smooth transition into BAU.

Pre-Configured to Customer Requirements
M2’s service teams pre-configure and test all devices to customers’ requirements, prior to delivery and installation on-site, to keep disruption and user downtime to a minimum during installation.

Training – Hardware & Software
M2 offer general user training during deployment, plus advanced training sessions to super users to allow them to assist end-users and rectify simple device faults.

User guides are available and refresher training is offered throughout the term of the contract via the M2 Service Desk. Technical training will cover all aspects of M2’s service and support.

Print Policy Definition
M2 recommend the application of a print policy as a critical success factor to ensure consistency and encourage user acceptance throughout the business.

We will organise group meetings with your stakeholders to discuss the solution and define the policies that need to be implemented to ensure successful transition.

Key Factors

Informing users of the new solution and its benefits in terms of costs, efficiencies, reduced wastage, enhanced productivity and overall performance.
Rules on forced mono and duplex printing.
Quotas on set colour limits for departments or user groups.
Guidance on applications that users can print from, and on those to be potentially avoided (i.e. printing emails).

Flex & Scale to Needs

Unique Delivery

We know that every business is different and your requirements differ in scope depending on your print and implementation needs.

From the size of fleet to be deployed or refreshed and solutions to be implemented, to the number of sites and users requiring training and support, to the basis of the existing IT infrastructure and integration with other technology.

We Have It Covered

However small or large the contract, M2 has the skills and experience to flex and scale our project approach from straight-forward delivery and installation roll-outs to complex, fully-structured projects.

Get Started

Get Started

0845 263 7262