Purchase Ledger Assistant

Reports to: Assistant Accountant

Location: Manchester

Role Overview:

As a member of the Purchase Ledger team, you will be responsible for processing supplier invoices, showing attention to detail and maintaining a high level of accuracy at each stage of the process. You will work closely with key suppliers and internal customers to ensure the business continues to operate efficiently.

Key Responsibilities: 

  • Monthly statement reconciliations of top 10 suppliers with supporting documentation.
  • Complete accuracy of invoice processing with dedicated approval checks and sign-off by appropriate internal personnel in order to manage cost control.
  • Working closely with suppliers to resolve any invoicing disputes and liaison with regards to payment expectations.
  • Automatic upload of major supplier invoices into Sage accounting system, ensuring accurate and timely processing.
  • Purchase order matching with variance analysis of key supplier data via Excel.
  • Allocation of dedicated supplier payments on Sage suite from bank statement.
  • Production of a weekly payment run for aged creditors through RBS banking system.
  • Month-end duties including accruals/prepayment postings, bank reconciliation, cashbook management, reconciliation of key balance sheet accounts and production and analysis of Aged Creditor reports.
  • Production of reports and analysis to allow management to monitor overhead spend and manage costs.
  • Working closely with the Business Analyst to analyse and reconcile supplier rebates.
  • General finance support such as journal entries and any ad hoc duties that are required.

Essential Skills:

  • Comfortable, engaging with suppliers and key stakeholders.
  • Excellent working knowledge of Excel (advanced Level) and Microsoft office suite (look up formula/pivot tables a pre-requisite).
  • Problem solving mentality with a right first time attitude.
  • An ability to demonstrate good time management skills.
  • Comfortable working as part of a team in a high volume environment.
  • Excellent attention to detail with an analytical approach.
  • Basic accounting knowledge and experience of working in a Finance related role.
  • Ability to multitask.

Desirable skills:

  • Knowledge of Sage Finance suite preferable.
  • Experience of working in the Managed Print Services industry.